The objective of this policy is to provide fair access to all Winnipeg Winter Club members and to ensure the highest possible utilization of the courts. Tennis Department programming takes priority over all other court bookings. The Management, Tennis Department and Tennis Committee will review this policy periodically and make changes where required. Online booking and court usage will be closely monitored to ensure understanding, compliance and enforcement of this policy. If you have any questions or comments, please email Peter Otto. We thank you in advance for your cooperation.

  1. PRIME TIME BOOKINGS (green slots) - M-F noon – 1 pm & 5-9 pm, Sat-Sun 10 am-3:30 pm, Shortened days due to holiday-All day Oct 1-May 31
    1. Bookings slots are: 1 hour for singles and 1½ hours for doubles.
    2. No phantom bookings. Once court is booked, any player changes must be recorded online via the booking system, or by front desk staff prior to play.
    3. Single, Couple, and Family category members can book up to 3 days in advance online (starting at 10:00 pm) and play in a maximum of one prime time spot per day.
    4. An adult member can play with a junior member (under 18).
    5. Juniors(Under 18) cannot book courts online or in advance. They can book a court for the current day, starting at 8 am, through the front desk only.
    6. Members cannot play in consecutive time slots. This includes league play, PCT, and casual bookings (excludes lessons and clinics).
    7. A member receiving a lesson in Prime Time cannot play again that day in Prime Time.
    8. During shortened holiday days, ALL SLOTS ARE CONSIDERED PRIME TIME. Members can play in only 1 time slot. Walk-on is permitted.
    9. Ball machine use is allowed only on court 1, with a minimum of two players.
  2. NON-PRIME TIME BOOKINGS (white slots)
    1. Bookings Slots are: 1 hour for singles and 1½ hours for doubles.
    2. No phantom bookings. Names online must match players on court for each time slot.
    3. Members (including juniors) can book up to 3 days in advance online (starting at 10:00 pm).
    4. Members cannot play in consecutive time slots. This includes league play, PCT, and casual bookings (excludes lessons and clinics).
    5. Members must leave a minimum one-hour gap between bookings.
  3. CONTINUATION OF PLAY AND WALK-ON BOOKINGS
    1. Members may continue to play after their allotted time as long as the court they are on is not booked.
    2. Members cannot leave the court and re-book once their time expires. If there is an open court, members can shift to that court and continue to play until the next booking.
    3. Walk-on members can book an open slot through the front desk and bump continuation players.
    4. Members of clubs affiliated with WWC are allowed walk-on bookings only.
  4. COURT CANCELLATION PROCEDURES AND PENALTIES
    1. Bookings must be cancelled a minimum of 3 hours prior to start time. Bookings can be cancelled in advance online however, if a booking needs to be cancelled for the same day, it must be done through the front desk.
    2. If a booking is not cancelled within 3 hours, the member who made the booking will be given a written warning.
    3. Late arrivals will be allowed a 20-minute grace period for traffic or other unforeseen circumstances. If possible, please call the front desk to let them know you are on your way but running late.
    4. Violators of any rule in will be given a written warning.
    5. A second violation will result in loss of casual play and booking privileges for 2 weeks following the date of the written notification.
    6. Appeals can be made, in writing, to the Tennis Committee and dropped at the front desk. These will be reviewed and addressed in a timely manner. If the appeal is with respect to loss of tennis booking or access privileges, suspension will not take effect until the appeal process has been completed.
    7. Warnings will be removed from member record after 6 months.

PLEASE NOTE: REGARDLESS OF WHICH MEMBER IS SPONSORING A GUEST, THE SAME GUEST MAY ONLY ATTEND THE CLUB TWICE PER MONTH TO A MAXIMUM OF 10 VISITS PER YEAR. ALL GUESTS MUST CHECK IN AT FRONT RECEPTION PRIOR TO PLAYING IN ORDER FOR GUEST FEE TO BE PROCESSED.